2025 Annual General Meeting minutes

Annual General Meeting - July 5, 2025, 16:00 at Camp Kalalla

Open at 4:00 pm

Mandate of the association:
“to promote, protect and preserve the quality of Lac Notre Dame and Usher Lake and the watershed environment of the Lakes to ensure their continued use and enjoyment by all”.

Constitution of the meeting - quorum based on registered members

Lisa Fast, president, opened the meeting.
By the time of the meeting, 48 members had paid their membership fees for 2024-2025. X people attended the meeting representing X household memberships. Quorum requires at least 25% of members to be present to reach quorum. Bylaws state that people who’ve paid the $25 membership fee are members and can vote.

Approval of 2024 AGM minutes

Approval of the minutes of the 2024 Annual General Meeting

Moved by: Lisa Fast
Seconded by: Graeme Simpson

Approve agenda for 2025 meeting

1.0 Opening of Meeting (count heads to confirm Quorum)
2.0 Approval of 2024 AGM Minutes
3.0 Approval of Agenda
4.0 Financial report
5.0 Milfoil action committee planning
7.0 Develop and vote on proposed program
8.0 Member’s Open Issues and questions
9.0 Current board and election of new president 10.0 Adjourn Meeting

Moved by: Lisa Fast
Seconded by: William Hebert

Financial Report, presented by Lisa Fast

(Brian Cook, Treasurer was unable to attend)

Summary:

• The Lake Association has accounts with Desjardins. At June 30, 2025 the chequing account balance was x and the savings account was $x ($2,000 was transferred from the savings account to the chequing account on 21-Jun-2025)
• Membership fees during summer 2024 brought in $540, donations $1560 and bank interest of $x for a total income of $x .
• Our usual expenses included water testing ($419), extra e-coli testing in July $464, membership in Quebec Coop de solidarité en protection de ‘eau Rappel($200), removal of milfoil clippings ($359), cutter repairs ($105) and Entreprise Quebec annual registration ($39) for total expenses of $1,591.35

Motion to accept Treasurer’s report

Moved by: Lisa Fast

Seconded by: Dave Hayward

Water quality report - meeting has been moved to early summer. Water testing will take place at the usual time of first week of August (consistent timing is important to understanding trends).

• Septic systems can be a source of nutrients - check your septic system -pump it out, have it inspected, repair it.
• maintain/enhance/restore your shoreline to a natural state to reduce harmful nutrients from being washed into the lake

Summaries of the previous year’s reports and a link to a spreadsheet of all data are posted on the Water testing results page

Milfoil Action Committee

INSERT REPORT HERE

Current board and election of new members

The Board meets 4-5 x times, usually online, per year plus the AGM. Current bylaws require board members to serve for a maximum of 6 years.

Lisa Fast has served in the President role since 2016. She will be stepping down after the 2025 AGM. Afterward, she will remain on the board in the Past-President role to assist with the transition.

Current Board Members

• Jane Hayward - Secretary (elected 2023)
• Don Herweyer, member (elected 2020)
• Brian Cook, treasurer (elected 2020)
• Lisa Fast, President (elected 2016) - term ends July 2025
• Graeme Simpson - member (elected 2022)
• William Hebert - member (elected 2024)
• Jim Thompson - member (elected 2024)

**Motion to elect new President **

• Moved by:
• Seconded by:

2026 program includes amending and updating Association bylaws, which have not been updated in the last 10 years.

9.0 Members open issues

Water levels: * Everyone needs to be aware that Lac Notre Dame is a big lake with a single outlet, not a managed waterway. Docks should be designed accordingly. The Dam team of volunteers Imre Carlson, Denis Corbeil, Graeme Simpson and Marcel Hunton monitor and remove portions of the dam at the outlet according to minitstry rules:

• As per Quebec Ministry of Forestry, Wildlife & Park and Local Municipal Regulations, Imre and the team are only permitted to slowly remove portions of the dam to prevent flooding and damage to the ecological sensitive wetlands downstream from the rush of silt. Trespassing to destroy the dam risks flooding, and potential damage to Chemin Kalalla *.
• Trail cameras and no trespassing signs are in place. Do not trespass - the team is managing the dam.
• All of the dam team members have now signed agreements, and have “agent status” on the property, and can act on behalf of the owners with regards to the Trespass Act. A measuring stick in the water near the dam is used by the team to monitor water levels and try as much as possible to keep a consistent level.
• Beaver families come and go in cycles. The water level can end up very low if the beavers don’t return. When the dam is rebuilt and we have a lot of rain, the beavers will keep building as the water rises. Once the water is up and very high, it will take a while to go back down.

10.0 Move to adjourn AGM meeting

Moved by Lisa Fast

Seconded by Jim Thompson

Meeting closed at 5:04 pm