Annual General Meeting - July 4, 2026, 16:00 at Rupert Community Centre
Registration opened at 3:30pm with an opportunity to renew membership on site before the meeting started.
Meeting called to Order 4:01 pm.
1. Welcome and opening
Don welcomed all those in attendance and provided a summary of procedure for voting and proxy ballots (8 received).
2. Meeting quorum
62 members. 19 members in attendance and 8 proxies.
3. Approval of 2025 AGM Minutes
Don provided a brief Summary of the 2025 Annual General Meeting.
Moved by: Laura
Seconded by: Kathy
Carried
4. Approval of Agenda
Moved by: Jane
Seconded by: Anita
Carried
5. Approval of 2026 Milfoil Action Plan
The Board provided a presentation of the context of the 2026 Milfoil Action Plan. Guidelines were presented at last year’s AGM. This year built on last year’s request for action. The Board hosted an online community session on March 31 2026 to develop a plan. The Plan included a pilot project to lay three benthic mats to control growth of weed. The location of the mats was determined with the help of a biologist. There was discussion around the details and location of the Pilot Project, the need for a longer-term plan, funding strategy, impact on other plants, and further education of lake residents and users. The notion of a second pilot Usher Lake was raised and will be examined.
The Pilot Project would be complemented by ongoing education, yellow buoy program and canvassing.
The Chair deferred the approval of the Milfoil Action Plan to occur after the consideration of the 2026-27 Budget which included the funding for the pilot project.
6. Financials
a. Approval of Treasurer’s year-end Financial Report for 2025-2026
Moved by: Nigel
Seconded by: Kathryn
Carried
b. Approval of Budget for 2026-2027
7. Proposed committees and support funding
An overview of the proposed committees and support funding was provided.
Discussion on how to get more people involved? Proposed use of committees: Milfoil, Environmental, Social, Strategic. Benefit of committee and funding is that it brings people together.
Moved by: Tanya
Seconded by: Audrey
Carried
8. Approval of Association By-law and Constitution Changes
Don provided a summary of the key changes recommended to the current by-law and Association Constitution noting the previous version was over 20 years old.
Discussion on item 2.2. After some discussion a motion was tabled to retain the existing two vote per property maximum.
Moved by Marie M
Seconded by Nigel H
Carried 14-6
As a result of comments provided by Michael F the Board is recommending the following changes to Section 1 and 2.1 of the By-law and Section 4 of the Constitution.
Delete the word “occupant” and replace with “family or extended Family” in Section 2.1
Current wording of proposed by-law with proposed changes below:
Amend Section 1 Definitions by adding a definition of family or extended family as follows:
Family and extended family – “family is a couple, with or without children, married or cohabiting in a relationship of some permanence or a lone parent with at least one child in the same house. Extended family consists of one or more generations and includes parents and children, in-laws, grandparents, aunts, uncles, cousins, and nieces and nephews.
Amend Section 4 Membership of the Constitution to reflect and implement the above by-law changes.
Moved by: Michael
Seconded by: Kathryn
Carried: all in favour
Adoption of by-law and Constitution changes following amendments
Moved by: Anita
Seconded by: Tanya
Carried: all in favour. Proxy votes do not count.
Return to Item 5: Milfoil Action Plan
Moved by: Marie
Seconded by: Marcel
Carried
9. Approval of nominations for new members and proposed extensions of existing members
Nominations for New Board Members
- Erin Jamison - Erin has previous experience as a Board member and works at a CEGEP in Gatineau. Erin and her family are permanent residents on Usher Lake and look forward to representing Usher Lake on the Board.
- Audrey Murphy - Audrey has been an Association volunteer with experience as a Board member of a non-profit nursing organization. She is a native of Nova Scotia and spends her summers at Lac Notre-Dame with her husband Mike.
- Laura Urrechaga - Laura and her husband Nigel are proud owners of a cottage on Kallala Road at the east end of Lac Notre-Dame and she looks forward to participating on the Board.
Motion to approve three new Board members
Moved by: Julie
Seconded by: Marcel
Carried unanimously
Current Board Members - approval of proposed extensions
- Don Herweyer, Current President (Board member since 2020, completed two 3 year terms) - extension of one two year term till 2028
- Jane Hayward, Current Treasurer (Board Member since 2020, completed two 3 year terms) - extension of one three year term till 2029
Motion to approve the extensions of Don Herweyer and Jane Hayward
Moved by: Julie
Seconded by: Jim
Carried unanimously
10. President’s remarks
Don thanked outgoing Board Members Graeme Simpson, William Hébert, and Lisa Fast for their contributions and years of service to the Board and the Association.
Thank you to Imre and all of the dam team members.
Thanks to all of our volunteers including our buoy and water testing teams, our canvassers and all those who have expressed an interest in joining a committee.
11. Open to Floor
- Recommendation to examine feasibility of a pilot on Usher Lake
12. Adjournment
The meeting was adjourned at 5:47pm.
© 2026 Lac Notre-Dame and Usher Lake Association